CONSTITUTION AND BY-LAWS
THE ST. MICHAEL PARISH COUNCIL
NAME AND AUTHORITY
SECTION 1. The name of the governing body shall be “The St. Michael Parish Council,” hereinafter called the “Parish Council.”
SECTION 2. The Council shall assist the Parish Priest by deliberating and acting on matters pertaining to the spiritual, financial, and education affairs of the parish, its management and operation except in those matters explicitly limited by Church law.
Section 1. Representing the Parish Community, the Parish Council shall have as their objectives:
- The fostering of Parish unity
- The assessing of the Parish’s spiritual and temporal needs
- The development and implementation of a unified program of renewal in order to promote the common good of the Parish
- The coordination of all Parish activities
- The encouraging of all Parish members to participate fully in its spiritual and apostolic life
- The promotion of diocesan and deanery programs
Section 1. The Parish Council shall be composed of nine (9) elected members plus designated non-voting ex-officio members, all of whom are active members in good standing at St. Michael.
Section 2. The nine members shall be elected to serve by the parishioners. Any registered member of the parish, who shall be eighteen (18) years of age or older on or before Election Sunday, is eligible for election.
Section 3. The ex-officio members of the Council shall be the Parish Priest, Permanent Deacon(s), Youth Director and/or Youth Representative, President of the Men’s Club, and President of the Women’s Club. If the finance committee chairman is not one of the nine elected members, he shall be appointed to serve as an ex-officio member.
TERMS OF OFFICE
Section 1. All elected members of the Council shall serve a term of three (3) years. In order to ensure continuity, the terms shall be alternated so that three (3) members are elected each year.
Section 2. The terms of office shall begin with the August meeting.
Section 3. The ex-officio members of the Parish Council shall serve until such time as their replacement appointments shall become effective.
ELECTION OF MEMBERS
Section 1. An announcement shall be made at the end of each Mass and notice placed in the bulletin the last three Sundays of March for nominations for Parish Council. Parishioners may nominate candidates or self-nominations may be made at this time. Short biographies shall be published in the bulletin the first three Sundays of April. Ballots shall be available in early April to all parishioners entitled to vote. Elections shall be held annually the first Sunday in May, to be known as “Election Sunday”. Absentee votes may be cast before “Election Sunday”.
Section 2. The Nominating Committee shall consist of the three outgoing members of the Parish Council. The Nominating Committee will contact all nominees to confirm their willingness and eligibility of said nominee to serve. No more than six (6) nominees will be placed on the ballot. Only one nominee per household is allowed. Each eligible member of the Parish entitled to vote may obtain one (1) ballot. All ballots must be signed. The Parish member receiving the greatest number of votes shall be elected to the Parish Council. In the event of a tie, it shall be broken by lot. In the event a person elected to the council cannot serve, the person on the list receiving the next highest number of votes shall be elected.
Section 3. The Nominating Committee shall also count the ballots and notify the nominees of the results.
SUCCESSION AND VACANCIES
Section 1. No elected member may serve more than two consecutive terms. After a lapse of three (3) years(s), the member is eligible for election again.
Section 2. Any vacancy shall be filled for the remainder of the unexpired term of the former member by the voting members of the council.
Section 3. The term of a member of the parish Council shall be deemed vacated when a member ceases to be a member of the Parish, or written notice is given to the Pastor that such a member resigns, or the member has two (2) unexcused absences during his/her term of office.
RITE OF INSTALLATION
The incoming Parish Council shall be introduced to the Parish and participate in the Rite of Installation during a Sunday Mass.
Section 1. Regular meetings of the Parish Council shall be held on the third (3
) Thursday of each month, except for the months of December and July. The Secretary shall remind each council member of the meetings at least five (5) days prior to the meeting, by telephone, email or mail. Notice shall be published in the Parish bulletin on the Sunday preceding the meeting.
Section 2. Special meeting may be called by the Council’s President, the Pastor, or by a majority of the Council as need arises, provided adequate notification is given to all members.
Section 3. It is understood there are certain situations which may require an urgent response by the Parish Council. As such, the Chairman or Vice Chairman may independently acquire the "second" to accept a motion (if not previously brought to the attention of the council) and subsequently extend the
privilege of a telephonic or e-mail vote, with a specific response time, to the Parish Council members. The resulting approval/disapproval of the motion will be based on a simple majority vote of the responding council members; provided the number of those responding equate to a quorum (6 or
Section 4. All members of St. Michael Parish are invited to attend the Parish Council meetings.
Section 5 Order of the regular Parish Council meeting shall be:
a) Opening prayer;
b) Roll call and announcement by the President of any members who have excused absences, and any members who are absent;
c) Acceptance of the minutes of the last regular meeting and any special meetings of the Parish Council;
d) Report of Ministries:
1) Standing Ministries;
2) Ad Hoc Ministries; and
3) Special Ministries
e) Old business;
f) New business;
g) Open discussion, and comments from parishioners in attendance, if they have requested to be on the agenda one week prior to the scheduled meeting; and
h) Prayer and adjournment.
Section 1. A quorum for the transaction of business at all meetings shall be six (6) of the nine (9) voting members of the Parish Council.
Section 2. The business of the Council is automatically ratified unless the pastor objects in writing within a thirty (30) day period.
Section 1. The Parish Council’s elected members shall annually elect a President, a Vice President, and a Secretary at the August meeting. These members and the Pastor shall constitute the Executive Committee.
Section 2. The elected officers shall serve for terms of one (1) year and shall be eligible to succeed themselves.
Section 3. If the office of the President becomes vacant during his/her term of office, the Vice-President shall fill the position. All other vacancies shall be filled by appointment of the Executive Committee.
Section 4. Prior to the year’s meeting in June, each outgoing officer shall forward all properties of the Council in his/her possession to the current Secretary.
Section 5. The duties of the Council officers are to include the following:
- The President shall preside at all meetings of the Council and will set the written agenda for the meetings. He/she shall sign all documents and instruments, which require the signature of the Council. The President shall have other powers and duties as assigned by the Pastor.
- The Vice-President shall act in the absence of the President
- The Secretary shall record and maintain minutes of meetings of the Council, maintain correspondence for the Council, and issue notices of all meetings of the Council.
Section 1. The names of duties of the five (5) standing committees shall include but not be limited to the following:
This committee shall be responsible for liturgy planning, coordinating lay ministries.
- BUILDING AND GROUNDS COMMITTEE
This committee shall be responsible for the parish plant, including maintenance of all property, evaluating improvements and additions, as well as long-range property planning.
This committee shall be responsible for the education programs of the parish, including Adult Education, and PREP.
This committee shall be responsible for assessing and establishing programs to meet the needs of the Parish members. This Committee will identify needs, assign them to the appropriate sub-committee or establish an ad-hoc committee, if necessary.
- CHRISTIAN SERVICE COMMITTEE
This committee shall be responsible for developing and nourishing community outreach programs such as: thrift shop, stewardship committee, IHN, etc.
Section 2. The Parish Council shall form additional committees as the need arises.
Section 3. Each Committee shall have representation from the Parish Council and draw its members from the Parish at large.
Section 4. Each Committee shall make a report to the Council at each meeting and shall provide an annual written report to the Secretary for inclusion in the minutes of the final meeting for the year.
All proceedings at Council meetings shall be governed by Robert’s Rules of Order, Revised, unless altered or suspended by majority vote of the Council members present.
ATTENDANCE AT MEETINGS
Council members are expected to attend all meetings of the Council. Absences from meetings may be obtained by notifying council secretary of the council in advance of the meeting, except in cases of emergency.
The Constitution and By-Laws may be amended by a two-thirds (2/3) vote of the full Council membership, provided the proposed amendments shall have been
- Submitted and read at the previous Council meeting
- Attached to the call for the meeting
The Bishop must approve this document, as well as any future amendment, before the document and/or amendment becomes effective.
Revisions/Jane Bock 9-22-’08
APPROVED by Parish Council: September 24, 2008
Revisions/Father Thomas J. Peyton 8-18-2010
Ratified by Parish Council: September 23, 2010